PRIVACY POLICY

Last Updated: 2/27/2025

1. INTRODUCTION

This Privacy Policy describes how Piper Staffing Agency ("we," "our," or "us") collects, uses, and discloses personal information in connection with our recruitment services. This policy complies with federal regulations and New York state laws, including the NY SHIELD Act.

2. INFORMATION WE COLLECT

Candidate Information

  • Contact details (name, email, phone, address)

  • Professional history and qualifications

  • Employment eligibility verification

  • Background check information (with explicit consent)

  • Interview assessments and notes

  • Compensation information

Client Information

  • Business contact information

  • Hiring requirements and preferences

  • Contractual and billing information

3. COLLECTION METHODS

We obtain information through:

  • Direct submission via applications

  • Professional networking platforms

  • Referrals

  • Authorized background verification services

  • Communication with our staff

4. LEGAL BASIS FOR PROCESSING

We process information based on:

  • Contract performance (placement services)

  • Legitimate business interests

  • Explicit consent where required by law

  • Legal compliance obligations

5. HOW WE USE YOUR INFORMATION

Candidate Information

  • Evaluating qualifications for positions

  • Presenting to potential employers (with consent)

  • Conducting authorized background checks

  • Communicating about opportunities

  • Maintaining our talent database

Client Information

  • Providing recruitment services

  • Managing business relationships

  • Processing payments

  • Service communications

6. INFORMATION SHARING

We may share information with:

  • Potential employers (with candidate consent)

  • Service providers who facilitate our operations

  • Legal authorities when required

  • Professional advisors under confidentiality

We implement appropriate safeguards for all data transfers.

7. DATA SECURITY

In compliance with the NY SHIELD Act, we maintain reasonable security measures:

  • Administrative safeguards (risk assessment, employee training)

  • Technical safeguards (network monitoring, encryption, access controls)

  • Physical safeguards (secure facilities, hardware protection)

We promptly investigate and address security incidents.

8. DATA RETENTION

We retain information for:

  • Active candidates: Duration of job search plus one year

  • Placed candidates: Duration required by applicable law

  • Client information: Duration of business relationship plus three years

9. YOUR RIGHTS

You have the right to:

  • Access your personal information

  • Correct inaccuracies

  • Request deletion (subject to legal obligations)

  • Opt-out of certain processing activities

  • Receive notification of breaches as required by law

10. FCRA COMPLIANCE

When conducting background checks, we comply with the Fair Credit Reporting Act by:

  • Providing clear disclosure and obtaining authorization

  • Following adverse action procedures

  • Ensuring information accuracy

  • Respecting candidate rights regarding background reports

11. CHANGES TO THIS POLICY

We may update this policy periodically. Material changes will be communicated through our website or direct notification.

12. CONTACT INFORMATION

For privacy inquiries:

Piper Staffing Group
167 Madison Avenue, Ste 204 #414
New York, NY 10016
info@piperstaffinggroup.com